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Don't see your use case here? We've likely built it.
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Strategic Impact
Our Approach
Inbound RFQ Intake and Processing
Every request entered the system with full context rather than arriving as a raw email attachment. Structured intake forms captured part numbers, revisions, and specifications, with file linking and ERP cross-referencing built in from the first touchpoint.
ERP Lookup and Historical Context
Sales teams gained immediate pricing and volume history without switching systems. Auto-lookup against the client's ERP surfaced historical context directly within the quoting workflow, removing the manual research step that had been slowing every quote.
Task Management and Supplier RFQ
Work routed to the right team automatically based on RFQ type. Task assignment features covered sales, engineering, manufacturing, and quality functions, with the outbound supplier interface allowing teams to issue and track external requests without leaving the application.
CPQ Pricing and Cost Management
Pricing decisions that had lived in individual spreadsheets became governed, auditable, and consistent. The CPQ module handled markup, cost adjustments, freight, and tariff additions with granular cost components that any team member could apply without a senior sign-off for every calculation.
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Quote Delivery and Rollout
The team left the engagement with a system they could own and extend. Full integration testing resolved all defects before handover, quotes generated cleanly in PDF, Excel, and email formats, and training ensured nobody was dependent on external support to operate what had been built.
BabyBots Impact Assessment
The Impact
The distributor replaced fragmented manual quoting with a unified end-to-end RFQ management platform. Sales, engineering, manufacturing, and quality teams operate from a single system with clear ownership at every stage. Quote turnaround time dropped. Pricing decisions became consistent and auditable. The competitive window that manual processes had been closing is now open.
BabyBots conducted a structured scoping and planning phase with client stakeholders to define user stories across all RFQ modules, outline data structure requirements, and identify necessary ERP integrations before any development began.
- Inbound RFQ processing application with file linking and internal/external view management
- Customer part number auto-lookup with ERP cross-referencing
- Task assignment and prioritization interface for cross-functional teams
- Supplier catalog upload and search capability
- Outbound supplier RFQ assignment with response logging
- CPQ module with markup, cost components, freight, and tariff management
- Quote generation in PDF, Excel, and Email formats
- End-user training and production deployment documentation
Project Journey
Project Timeline
Phase 1
RFQ Tool — Scoping & Architecture
Conducted stakeholder kickoff, defined user stories across all RFQ modules, outlined data structure for Customer PNs and pricing components, and created wireframes for the inbound processing and task management interfaces.
Phase 2
RFQ Tool — Inbound RFQ & Customer PN Lookup
Built the inbound RFQ data entry forms with file linking, internal and external view support, and implemented auto-lookup of customer part numbers against the ERP system for cross-referencing and historical context.
Phase 3
RFQ Tool — Task Management & Outbound RFQ
Developed task assignment and prioritization features for cross-functional teams, supplier catalog search/upload capability, and the outbound RFQ assignment interface with file attachments and supplier response logging.
Phase 4
RFQ Tool — Cost, Pricing & Quote Delivery
Built the CPQ-style cost and pricing module with markup, freight, tariff, and component cost management. Developed quote generation templates in PDF, Excel, and Email formats with delivery mechanism selection.
Phase 5
RFQ Tool — Integration, Training & Deployment
Conducted full system integration testing, resolved outstanding issues, hosted end-user training sessions across departments, and deployed the solution to production with monitoring and documentation.
Supply Chain / Industrial Components
Every hour a quote waits in an inbox is an hour a competitor could close it.
The team left the engagement with a system they could own and extend. Full integration testing resolved all defects before handover, quotes generated cleanly in PDF, Excel, and email formats, and training ensured nobody was dependent on external support to operate what had been built.
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BabyBots is an enterprise technology partner with expertise across process automation, AI systems, data intelligence, and platform architecture.
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